28 January 2004
Hello fellows
Last week back at the Bowling Club was almost like we hadn’t been away.
I have received this week, copies of annual reports of Rotary International and The Rotary Foundation for the years 2002-03. These documents are available for any member to view on line, just click either link above, or please let me know if you wish to see the hard copy
Following is the list of proposed Resolutions submitted to the Regulations Committee for presentation to the Annual Conference at Gosford ,19/21 March,2004.
Club members have the opportunity to be acquainted with the resolutions so that our two nominated Club Electors can have the advantage of expressing a club opinion when items are discussed and voting initiated.
I have been assured that a copy of the District Financial Statement will be forwarded to all clubs by the District Treasurer (2002/03) and should be brought to the Business Session should members need clarifications prior to voting on its acceptance.
Resolution 1/03.04
It is resolved that members in their Annual Conference at Gosford adopt the audited financial statements and balance sheets as presented for the Rotary year 2002/2003.
Moved Peter Fehon (Treasurer 2002/2003)
Resolution 2/03.04
It is resolved by members in their Annual Conference at Gosford, that this district, following a successful two year pilot program adopts the policy whereby clubs sponsoring students for the Youth Exchange program accept as their hosting responsibility a student from the country and/or district to which the Australian outbound student has been assigned.
Moved Frank Portelli (Chairman D.9690 YEP Committee)
Rationale : This district has experienced difficulties from time to time in placing students resulting primarily from the expectations of hosting clubs. The YEP committee has moved to overcome the problem of clubs wishing to sponsor but not host students in return. As a result, from the year 2004, student nominations will not be accepted unless clubs assumes the responsibility of hosting inbound participants.
In taking this further the committee now seeks to align countries/districts with participants, making it possible to provide advice to clubs from which country their exchange will come by the first week in July. Clubs will have either 6 or 12 months to prepare for the arrival of their students. Swiss and South American students arrive in January whilst other students the arrive in August. Wherever possible the committee will try to comply with requests for either male or female students.
For prospective students the committee sees a stronger bond being established between students and club members as more defined cultural relationships develop..
Resolution 3/03.04
It is resolved by members in their Annual Conference at Gosford that any sub- committees not complying with the Committee Bank Account guideline 1.8.22 wherein audited statements of income and expenditure are required to be submitted to the district treasurer by July 31, now forfeit the right to conduct separate bank accounts and that those accounts and balances be transferred to the control of the District Treasurer in accordance with District Regulation 1.8.4
Moved Ken Nicholls (Regulations Committee)
Seconded John Heslop (Regulations Committee)
Rationale The completion and distribution of the District Financial Statement as required in District Regulation 1.7 has often been delayed through the non compliance of committee members to ensure a forwarding of appropriate audited statements to the District Treasurer within the prescribed dates. Under Regulation 1.8.4 “for good reason and assurances” the right to operate committee accounts may be restored by subsequent District governors. In compliance with the above stated District regulation the retiring treasurer will be asked whether he has cause to recommend such action in the coming Rotary year.
Don’t forget:
19 February is the Annual Golf day, please ensure you fill in the commitment sheet and support the event in anyway you can.
your half-yearly dues are due for payment now, please see Treasurer Allan. The Club is committed to pay dues to Rotary International.
Keith
